FAQ

Additionals are optional courses that can be taken in addition to the mandatory curriculum. GPA obtained in additionals is counted separately from the overall GPA. On the other hand, breadth is a compulsory part of the curriculum, usually unrelated to the parent department, and GPA in breadth is part of the overall GPA.

To drop an additional, approval is required from the respective faculty advisor and HOD via email. Then, the whole email thread should be sent to the Assistant Registrar Academics, requesting for the drop (arug@adm.iitkgp.ac.in).

There would be no effect.

Firstly, obtain the central timetable in the ERP from Academic > Time Table > Central Timetable, which shows the names of all the slots. Next, to check the slot of a specific course within the ERP, go to Academic > Time Table > Subject List with Timetable Slots. Select the department offering the course, and scroll the list obtained to find the course slot. For more details, read this article: https://web.scholarsavenue.org/understanding-the-timetable-9971bbab4cb7.

No, the ERP does not allow registration in courses that clash with the depth timetable.

There is no direct way to do so, but if the additional course is a prerequisite for a micro-specialization, applying for it can be used as a workaround.

Change of breadth is usually not allowed, except under special cases like branch change, backlog/additional slot clash etc. You need to request the subject teacher and your Faculty Advisor with proper justification, and if they approve of it, the breadth subject can be changed.

Log-in to ERP, then Academic > Time Table > Subject List with Time Table Slots. Select the correct semester (e.g., Autumn 2021) and parent department for a particular additional course. Slots would appear in a list.

The total number of additional credits taken in all semesters cannot exceed 33% of the credit requirement for the major (close to 173 for BTech and 212 for Dual Degree and Int. MSc). In addition to this, the timetable of each semester would have at most 5 slots available, hence upto 5 additionals can be taken in one semester.

• Additionals available are independent of department, but available choices of breadth courses do depend on the student’s department.
• A minimum CGPA of 7.5 is necessary to avail an additional, and for breadth, students are shortlisted for a particular course based on CGPA.

• For Minor: ERP Login -> Academic Module -> Subjects -> Minor Curricula
• For Micro Specialization: ERP Login -> Academic Module -> UG -> Student Academic Activities (UG) -> Click to view document for Micro Specialization
• Minors are valid even if its courses are finished before applying, but Micro Specializations don’t count

It is not necessary, but recommended to do so.

In general, it is not allowed. But if there is a proper reason to do so, consult your Faculty Advisor

• One significant difference is the size of curricular requirements: micro specializations require nearly half the number of minors’ credits. Another difference is that micro specializations are offered by the schools and centers of the institute (Ex: VGSoM, Centre of Excellence in AI), whereas minors are from the departments (CS, ME, etc.).
• Registration for Micro Specializations can be done at the beginning of any semester beyond the first year and for Minors to be done at the beginning of the 5th semester.

• It is necessary to have a minimum CGPA of 6 with no backlogs to be eligible
• Application can be done in ERP Login -> Academic Module -> UG -> Switchover (InterDisciplinary)

The process is the same as that for additional subject registration.

Minor registration must be done at the commencement of the 5th semester, and that for Micro Specializations should be done at the beginning of any semester beyond the 1st year.

The prerequisites are listed here:
https://www.facebook.com/ai.iitkgp/photos/a.443735679482425/1006940599828594/

You cannot take more than one minor. But there is no upper cap on the number of Micro Specializations that can be taken.

It is possible to drop out of a Micro Specialization once taken, but not a Minor.

It is not possible, unless permitted by the Dean, Undergraduate Studies. (deanug@adm.iitkgp.ac.in).

The best way is by emailing the professors.

It is recommended to do so.

Keep trying and learning about various fields as much as possible, in an order of priority.

With a good justification and backup, it is not very difficult.

Skills such as communication, personality development can be worked on. Knowledge of languages apart from English is usually not necessary.

No

Yes, Letters of Recommendation from senior faculty or faculty with higher ranking are better than those from junior faculty.

Acquire relevant study materials and begin preparation from 3rd year

N/A

Officially, there is no such provision.

Good CGPA, Letters of Recommendation, good work background, good performance in interviews.

Reach out to the professor via mail, providing strong justification.

It can take about a week. The download would be available in the same place where it was applied from (i.e., ERP > Academic > Student > Application for Interim Grade Card, Various Certificates & Duplicate ID Card > Select Application Type)

There is no such rule for the file format. It should be submitted near the end of the semester (October or November).The submission is before the presentation.

One format that can be followed is:

• Introduction
• Objective
• Methodology
• Result
• Conclusion
• Future scope of work

Yes, with the permission of the HOD.

The official department change list released by the ERP should be used.

Declaration form as a doc file.

There will be a separate section in the ERP’s CV portal to provide patents

Yes

Yes, otherwise some other form of signature from the company should be used

There must not be any false information in the CV.

Varies from company to company. But a majority of them don’t have programming language constraints unless stated explicitly.

Yes, but only if they don’t acquire an internship during their BTech period.

No, but it is advised to be aware of companies’ requirements beforehand.

Yes, a vast majority of companies require this.

It is of paramount importance in the interview.

Yes, provided they are in the CDC list.

Yes (for example, in various Facebook groups)

They are clearly stated here: http://www.cdc.iitkgp.ac.in/p/internship-placement

At the commencement of each semester, after successful fee payment, registration can be done in ERP -> Academic -> UG -> Student Academic Activities (UG). The box beside EAA must be ticked (if present), and application for breadth courses and additional courses can be done on the same page. After that, select Save/Confirm.

If your Faculty Advisor has not digitally signed the registration card yet, you can repeat the procedure of subject registration with EAA enabled, within 7 days of applying. If registration has been finalized without EAA, then it must be taken for another semester beyond 2nd year.

ERP does not allow you to choose a course that clashes or hasn't been approved.

Go to ERP -> Academic -> UG -> Student Academic Activities (UG) -> Apply for prerequisite waiver.

Yes, it is possible in the 8th semester or later, but not in the 6th semester.

Contact hema@adm.iitkgp.ernet.in

It will automatically be refunded to your ERP fees portal.
It will be adjusted in next semester’s fees, but if amount is needed immediately, mail to the accounts section, Assistant Registrar (ullas@adm.iitkgp.ac.in)

The deadline is self proposed, but must be within reasonable bounds.

Mail to the subject teacher and HOD of the department offering the course.

Open the Gmail app/website and simply log in with your username and password. If already logged in with a personal Gmail account, click on your account icon and add a new one with the required credentials.

The amount can be adjusted in next year’s fees. But, if you are willing to have a refund as of now, mail it to ullas@adm.iitkgp.ac.in (Assistant Registrar Accounts). Although it is time taking, they will process your request.

Each section is updated automatically.

Extra fees are refunded the day of applying itself.

Use the ERP complaints box. Else mail the Academic Section.

Each category of dues has a separate section in ERP.

Yes.

Approximately 2 or 3 days.

No. For multiple years you can mail the accounts section.

Same insurance for everyone, Rs. 1 lakh per annum.

It has been explained in www.library.iitkgp.ac.in

Visit the academic section and bring the old ID card, a new one will be issued within a few minutes.

Mail CIC helpdesk@cc.iitkgp.ac.in (only for IT related problems) with a proper reason for the change.

Contact SRIC (http://www.sric.iitkgp.ac.in/web/contact) or CEP (http://www.cep.iitkgp.ac.in/cep/?pid=379PWUT9&rmid=0&mpos=t)

No, the institute email services are only available until graduation.

No.

They are available in the UG Rules and Regulations (http://www.iitkgp.ac.in/files/stu_ad.pdf) under Awards, Medals and Scholarships.

Referrals are helpful until the interview round; The relevant people can be contacted in any medium, preferably with a good reason to provide the referral.

A self-declaration form providing the same.

Yes, it is always functional. They generally reply instantaneously, but in case they don’t, you can contact the General Secretaries, Students’ Welfare, TSG (gsectsg-welfare@hijli.iitkgp.ac.in)

No, but there is a waiver for attending academic conferences. It can be availed through ERP -> Academic -> Students -> Application for Financial Assistance for Conferences.

The name can only be changed after graduation. It can be done at https://erp.iitkgp.ac.in/DupCertReqPortal/auth/welcome.htm

Mail the concerned subject teacher through Faculty Advisor and HOD

• a.Open ERP -> Academics -> Fees -> Application For Late Registration/Fee Certificate.
• b.Select Application for Fee Payment Certificate and fill the required Session and Semester for which you need the same. Then click on get template.
• c.Fill in the form and save it. Then, download it as a PDF.
• d.Print the form. Fill the date on the left bottom corner and put your sign on the right bottom corner.
• e.Scan the PDF and sent it to studentunit@adm.iitkgp.ac.in
• f.They will reply to your mail with the scanned copy of the original fees receipt. Generally, it takes from 1-3 working days to process.

• a.Open ERP -> Academics -> Students-> Application for Interim Grade card, Various Certificate & Duplicate ID card.
• b.Select “Application For Bona-Fide Certificate” and write the purpose for the same.
• c.Click on “Click here to apply” and proceed.
• d.There is no fee payment required for this certificate as of now.
• e.The digitally signed certificate will be generated by the academic section in 1-3 working days. In case of a hurry, you may send a mail to arug@adm.iitkgp.ac.in requesting to generate the same along with your deadline.

• a.Open ERP -> Academics -> Students-> Application for Interim Grade card, Various Certificate & Duplicate ID card.
• b.Select “Application For Interim Grade Card” and write the purpose for the same. You also need to select the semester upto which you need the grade card.
• c.Click on “Click here to apply” and proceed.
• d.The current fee is Rs. 25 which you need to pay from fee demand and payment portal.
• e.The digitally signed certificate will be generated by the academic section in 1-3 working days. In case of a hurry, you may send a mail to arug@adm.iitkgp.ac.in requesting to generate the same along with your deadline.

• a.Open ERP -> Academics -> Students-> Application for Interim Grade card, Various Certificate & Duplicate ID card
• b.Select “Application For Instruction discourse language (IDL) / CGPA to PERCENTAGE Certificate” and write the purpose for the same.
• c.Click on “Click here to apply” and proceed.
• d.There is no fees payment required for this certificate as of now.
• e.The digitally signed certificate will be generated by the academic section in 1-3 working days. In case of a hurry, you may write a mail to arug@adm.iitkgp.ac.in requesting to generate the same along with your deadline.

• a.Open ERP -> Academics -> Students-> Application for Interim Grade card, Various Certificate & Duplicate ID card
• b.Select “Application For Instruction discourse language (IDL) / CGPA to PERCENTAGE Certificate” and write the purpose for the same.
• c.Click on “Click here to apply” and proceed.
• d.There is no fees payment required for this certificate as of now.
• e.The digitally signed certificate will be generated by the academic section in 1-3 working days. In case of a hurry, you may write a mail to arug@adm.iitkgp.ac.in requesting to generate the same along with your deadline.

• a.Last date for applying for the same to Assistant Registrar is 4th Oct 2021
• b.The process for the same is as follows -
  1. A.Approval from faculty Advisor
  2. B.Approval from HOD
  3. C.Mail the whole thread to assistant registrar academics requesting for the drop. (arug@adm.iitkgp.ac.in)
  4. D.Confirm the drop from your end by checking on ERP (subject list in exam attendance options)

https://erp.iitkgp.ac.in/DupCertReqPortal/auth/welcome.htm

https://iitsystem.ac.in/

http://www.library.iitkgp.ac.in/pages/eSearch2.1/grammarly.php
Please register yourself with your institute email id and the mail id must be active. All other details are already there on the site.

helpdesk@cc.iitkgp.ac.in (only for IT related problems)

moodle.helpdeskiitkgp@gmail.com - 03222-281070

http://iitkgp.ac.in/holidays

http://www.iitkgp.ac.in/files/stu_ad.pdf (June 2021 version)

https://erp.iitkgp.ac.in/SubRegGuideline.pdf

https://erp.iitkgp.ac.in/Acad/Micro_2014-2015_update.pdf

ERP -> Academics -> Subjects -> Minor Curricula

ERP -> Academic -> Final Graduation Processing -> Application For Degree, Grade Card, Final Dues Clearance.

https://library.iitkgp.ac.in/pages/SemQuestionWiki/index.php/Main_Page

http://www.cdc.iitkgp.ac.in/

• Intership Guideline - http://www.cdc.iitkgp.ac.in/ckfinder/userfiles/files/Open%20house%20Internship%202021- 22_CDC.pdf
• NOC Guideline - http://www.cdc.iitkgp.ac.in/ckfinder/userfiles/files/NOC%20Guidelines(1).pdf
• CDC Manual - http://www.cdc.iitkgp.ac.in/uploads/manual_24_09_2019.pdf
• Can previous internships be considered as compulsory one - “Compulsory Internship for Dual Degree Conversion: Some students switch from a 4 year B.Tech degree course to 5 year dual degree course. If the student has already completed internship in an agency/ organization through CDC/ non CDC track (at the end of 3rd year), the department will take the final call on the following points:
  • Whether to consider the aforesaid internship work as compulsory internship for dual degree course.
  • If not, the student has to do another internship at the end of the 4th year for dual degree completion. In that case, (if CDC has already provided internship opportunity) the student cannot enroll in the Internship Registration Process else the student can register.
  • In a nut-shell CDC will provide the opportunity of internship to the students only once.

The students can take courses of any department/ center / school offered in that semester of 3 credits as their BTP equivalent subjects. You need to apply for the subjects and get it approved by the respective professor.

• Approval from faculty Advisor
• Approval from HOD
• Mail the whole thread to the respective academic dean of your concerned department. Or ask respective faculty advisor/HOD to forward it to the concerned Academic Dean

• Apply through ERP -> Academics -> Fees -> Application for Late Registration
• Take Approval from faculty Advisor
• Take Approval from HOD
• Mail the whole thread to the respective academic dean of your concerned department. Or ask respective faculty advisor/HOD to forward it to the concerned Academic Dean

• Approval from faculty Advisor
• Approval from HOD
• Mail the whole thread to the respective academic dean of your concerned department. Or ask respective faculty advisor/HOD to forward it to the concerned Academic Dean

• Academics
  • Assistant Registrar UG - arug@adm.iitkgp.ac.in - 032222-82054
  • Academic Section UG Phone number- 032222-82077
  • Academic Section PG Phone number- 032222-82075
• Accounts
  • Account Section - 032222-82162/63/65
  • Assistant Registrar Accounts - 032222-82153
  • Student Unit - 032222-82166
  • Account Section (for various Scholarship issue) - 032222-82169
• ERP
• • Fees related issue related to ERP only- Sirshendup@iitkgp.ac.in
  • If you have any permission from academics and want to reflect it on your erp, you may mail to Dck@adm.iitkgp.ac.in
  • For subject registration related query - hema@adm.iitkgp.ernet.in, Anindita.maiti@iitkgp.ac.in (032222-81017)
  • ERP contact Number - 032222-81017/18/19
  • Ajit Kumar Das - Chief System Manager - 032222-81017
• Library -
  • 032222-82440 - Deputy Librarian Mr. SK Jalal
  • For any query, mail to kumar@library.iitkgp.ac.in.
• Guest House
  • Guest House Incharge - 032222-83958
  • Guest House Booking - 032222-82834
  • Guest House Office - 032222-82840/42
  • Guest House Reception - 032222-82800
  • mail - tgh@hijli.iitkgp.ac.in

• Dean, Faculty of Sciences (FoS)
  Prof. G P Rajasekhar
  Official Email - deanfos@iitkgp.ac.in
• Associate Dean, Faculty of Sciences (FoS)
  Prof. Joykrishna Dey
  Official Email - adeanfos@iitkgp.ac.in
• Dean, Faculty of Engineering and Architecture (FoE&A)
  Prof. V R Desai
  Official Email - deanfoea@iitkgp.ac.in
• Associate Dean, Faculty of Engineering and Architecture (FoE&A)
  Prof. Santanu Chattopadhyay
  Official Email - adeanfoea1@iitkgp.ac.in
• Associate Dean, Faculty of Engineering and Architecture (FoE&A)
  Prof. Maddali Ramgopal
  Official Email - adeanfoea2@iitkgp.ac.in
• Dean, Faculty of Bio-Technology and Bio-Sciences (BTBS)
  Prof. Saswat Chakrabarti
  Email - saswat@ece.iitkgp.ac.in
• Associate Dean, Faculty of Bio-Technology and Bio-Sciences (BTBS)
  Prof. Shiv Brat Singh
  Official Email - adeanbtbsi@iitkgp.ac.in,
• Associate Dean, Faculty of Bio-Technology and Bio-Sciences (BTBS)
  Prof. Soumen Das
  Official Email - adeanbtbsb@iitkgp.ac.in
• Faculty of Humanities, Social and Economic Sciences (FoHSES) - to be headed by
  Dean and Associate Dean of FoS

Dean of Students affairs
Prof. Dhrubajyoti Sen
Official Email - deansa@hijli.iitkgp.ac.in

All the students are advised not to write any mail directly to any of the deans, without informing their faculty advisor. In case of any issue, we advise you to first inform your faculty advisor and ask for their guidance. For further help/guide, you can always contact the respective UG/PG/RS/Women students' Representative of your department.

Grievance Form

• Student’s Insurance related- All students have been insured under Medi Assist Insurance under the IIT KGP student medical policy. The e-card for the same has already been issued by mail from e-cards@mediassist.in. The full list of network hospitals, pre-authorisation request form, reimbursement claim and other details can be found upon login at the portal.medibuddy.in and www.mediassistindia.com. The login details have also been provided through that mail. For further query, contact -
  • Dr. Rajeev Rawat (Liaison Officer)
  • Mr. Manab Kundu - (MEDI ASSIST) - 8584033178
• Hall related problems - Mail Chairman, HMC through Hall President and Warden of your hall.
• Gymkhana activities- Mail President, TSG through respective General Secretary or Vice President.
• ERP related issues- Chairman, ERP
• Rajbhasha Vibhag : Contact the Chairman, RajbhashaVibhag
• NSS /NCC (Only for UG students) : Contact the Coordinator, NSS/NCC